Recording Fees and Guidelines

 

ONLY ORIGINAL DOCUMENTS ARE ACCEPTED FOR RECORDING
THE COUNTY RECORDER DOES NOT OFFER LEGAL ADVICE, OPINIONS, OR LEGAL DESCRIPTIONS.
 
THE COUNTY RECORDER DOES NOT PROVIDE LAND RECORD SEARCHES.
 
FEE SCHEDULE EFFECTIVE JANUARY 1, 2019
 

Standardization of Forms Legislation

    Public Act #87-1197, effective January 1, 1995
 
The Illinois Legislature has enacted a revision to the Recording Act (55 ILCS 5/3-5018), effective for documents dated after January 1, 1995, which provides for the standardization of recorded documents. Those documents recorded with dates subsequent to January 1, 1995, which do not conform to the new requirements, will require additional recording fees amounting to twice the base recording fee.
The following standards are required under the new law:
  1. The document shall consist of one or more individual sheets measuring 8½” X 11”, not permanently bound, and not a continuous form.
  2. The document shall be legibly printed in black ink, typewritten, or computer generated. Signatures and dates may be in contrasting colors as long as they will reproduce clearly.
  3. The document shall be on white paper of not less than 20# weight, and shall have a clean margin of at least ½” on all four sides.
  4. The first page of the document shall contain a blank space, measuring at least 3” X 5”, in the upper right corner.
  5. The document shall not have any attachment stapled or otherwise affixed to any page.
Any document dated after January 1, 1995 that does not conform to these standards shall not be recorded except upon payment of the additional non-standard fee.
 

Predictable Fee Schedule

HB 3036 effected changes to 55 ILCS 5/3-5018.1

The Illinois Legislature has enacted a revision to the Recording Act (55 ILCS 53/-5018), effective January 1, 2019 by Effingham County Resolution #18-124, which provides for a predictable fee schedule that eliminates surcharges or fees based on the individual attributes of a standard document to be recorded.

Under the Predictable Fee Schedule, as used in Section 55 ILCS 5/3-5018.1, a “Nonstandard Document” means:

  1. A document that creates a division of a then active existing tax parcel identification number.

  2. A document recorded pursuant to the Uniform Commercial Code.

  3. A document which is non-conforming, as described in paragraphs (1) through (5) of Section 3-5018 (the Standardization of Forms referred to above).

  4. A State lien or a federal lien.

  5. A document making specific reference to more than 5 tax parcel identification numbers in the County in which it is presented for recording.

  6. A document making specific reference to more than 5 other document numbers recorded in the County in which it is presented for recording.

A “Standard Document” means any document other than a “Nonstandard Document”.

 

Basic Fees:

Standard Land Document $  65.00

Nonstandard Land Document $  80.00

Plats (*) $100.00

Non-Land Document (**) $  55.00

(*)  When presenting a plat for recording, a mylar print and 3 copies must be submitted for recording.   

(**)  Non-Land Documents include easements for water, sewer, electricity, gas, telephone or other public service, and any documents filed by any State or federal agency, unit of local government or school district.

Copy Fees (digital, printed, microfilm, photocopy of recorded documents):

$1.00 per page

Certified Copy Fees:  $15.00 per recorded document